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MINUTES OF
THE CITY COUNCIL MEETING HELD ON JUNE 1, 2009 AND RECONVENED ON JUNE 2, 2009
The meeting was called to order by Mayor Steve Dean with all the council members present at roll call except Dawn Thompson. Staff members present were Steve Reynolds, Gordon Beck, Jeff Clawson and Sue Marcum.
Mayor Dean presented Devin Bollington with a state highway sign removed from entrance to the city honoring his 2008 State Championship in Wrestling.
The consent agenda included the minutes of the May 18, 2009 Council Meeting and the listing of invoices payable in the total amount of $31,201.42. Motion was made by Shirley and seconded by T.A. to approve the consent agenda. Roll call: Dawn Hanafin-yes, Nancy Bentley-yes, Wendy Brent-yes, John Haney-yes, Shirley Chancellor-yes, Boyd Denner-yes, T. A. Whitsitt-yes. Motion carried 7 yeas, 0 nays.
It was moved by Shirley and seconded by Nancy to approve the restructure of the TIF agreement with TRH by allocating tax increment financing (TIF) as described: Upon completion of the cat required improvements including bridge cranes for the cat project; Chris Shook (owner) will be eligible for the following TIF incentive reimbursement.
Incremental payments of $50,000 in year one and $25,000 in year two in reimbursement for tax increment financing cost eligible expenses will be authorized. The annual payment will be based on completion of each of the items referenced in the opening paragraph will run for two years.
Total cap on this project is $ 75,000 of documented cost eligible expenses. Maximum payment will not exceed $ 75,000 of the cost eligible expenses.
The entire amount of reimbursement will be considered a 0% interest loan forgiven if the facility is open and remains open as a going concern for five years (60 months). The developer may be required to sign a promissory note to guarantee the balance due will be repaid if the facility is sold, relocates or goes out of business for any reason prior to the end of the fifth year.
Minutes of the meeting held on June 1, 2009 and reconvened on June 2, 2009, continued.
In addition, the City will file a lien for the entire amount to ensure that the property cannot be sold without the City of Le Roy receiving reimbursement for any balance due.
This agreement is subject to all legal requirements outlined in the City of Le Roy Tax Increment Financing Redevelopment Agreement, Cash Advance Agreement, Promissory Note, Liens and related support documentation. Roll call: Dawn Hanafin-yes, Nancy Bentley-yes, Wendy Brent-yes, John Haney-yes, Shirley Chancellor-yes, Boyd Denner-yes, T. A. Whitsitt-yes. Motion carried 7 yeas,
0 nays.
Motion was made by Shirley and second was given by T.A. to accept the proposal from Patrick Engineering dated May 29, 2009. The total cost of this proposal is not to exceed $90,000 for Task 1, Landfill Gas Investigation and Waste Delineation ($22,000), Task 2, Additional Well Installation ($25,000), and Task 4, 2009 Routine Monitoring ($43,000). Roll call: Dawn Hanafin-yes, Nancy Bentley-yes, Wendy Brent-yes, John Haney-no, Shirley Chancellor-yes, Boyd Denner-yes, T. A. Whitsitt-yes. Motion carried 6 yeas, 1 nay.
The mayor told the council of the recent problems with the Water Tower Place building which required the city to find other building arrangements for the Peace Meal group. The Methodist Church offered their building for Peace Meal to use currently and plans to find a permanent site for Peace Meal are being arranged.
Motion was made by Nancy and seconded by Shirley to officially close the Water Tower Place Building to public use and to authorize a letter be sent to the Chamber of Commerce requesting them to remove all items which belong to them from the building by August 1, 2009. Roll call: Dawn Hanafin-yes, Nancy Bentley-yes, Wendy Brent-yes, John Haney-yes, Shirley Chancellor-yes, Boyd Denner-yes, T. A. Whitsitt-yes. Motion carried 7 yeas, 0 nays.
Motion was made by T.A. and seconded by John to approve the hiring of two temporary part time positions for the period of mid June through mid August at a wage of $8.50 an hour. These positions would be under the direction of Steve Reynolds, Public Works Superintendent. Roll call: Dawn Hanafin-yes, Nancy Bentley-yes, Wendy Brent-yes, John Haney-yes, Shirley Chancellor-yes, Boyd Denner-yes, T. A. Whitsitt-yes. Motion carried 7 yeas, 0 nays.
Due to severe weather, the council recessed the meeting at 8:20 P.M. and reconvened the meeting to finish the agenda at 7:00 P.M. on Tuesday, June 2, 2009.
Minutes of the meeting held on June 1, 2009 and reconvened on June 2, 2009, continued.
The meeting was called to order at 7:00 P.M. on Tuesday, June 2, 2009 by Mayor Steve Dean with all the council members present except Dawn Thompson and T.A. Whitsitt. Staff members present were Steve Reynolds, Gordon Beck, Jeff Clawson and Sue Marcum.
The mayor made the appointment of Gordon Beck to the position of Chief of Police.
Motion was made by Shirley and seconded by Nancy to approve the appointment of Gordon Beck, Chief of Police. Roll call: Dawn Hanafin-yes, Nancy Bentley-yes, Wendy Brent-yes, John Haney-yes, Shirley Chancellor-yes, Boyd Denner-yes. Motion carried 6 yeas, 0 nays.
The mayor appointed the following individuals as members of advisory committees:
Downtown Redevelopment/Revitalization Committee
Melinda Beck, Kay Lynn Beecher, Boyd Denner, Barb Jenkins, Judy Marshall, John Reynolds.
Public Lands/Parks and Playgrounds
Fran Burns, Don Denney, Trish Larkin, Sarah Welander, James Welander, Stephanie Woolridge.
Public Communications/Website
Angie Bennett, Brian Taylor
Civic Pride/Beautification
Cindy McKee, Artie Spencer.
Motion was made by Nancy and seconded by John to approve the appointment of the advisory committees. Roll call: Dawn Hanafin-yes, Nancy Bentley-yes, Wendy Brent-yes, John Haney-yes, Shirley Chancellor-yes, Boyd Denner-yes. Motion carried 6 yeas, 0 nays.
The council directed staff to have a draft farm lease prepared by legal counsel for review at the next meeting.
Motion was made by Shirley and seconded by Wendy to adjourn the regular session of the city council at 7:50 P.M. Roll call: Dawn Hanafin-yes, Nancy Bentley-yes, Wendy Brent-yes, John Haney-yes, Shirley Chancellor-yes, Boyd Denner-yes. Motion carried 6 yeas, 0 nays.
Sue Marcum,a
City Clerk