MINUTES OF
THE CITY COUNCIL MEETING HELD ON NOVEMBER 3, 2008
The meeting
was called to order at 7:00 P.M. by Mayor Gary Koerner with all council members
present at roll call. Staff members
present were Scott Bryant, Steve Reynolds, Gordon Beck, Jeff Clawson and Sue
Marcum.
The minutes
of the October 20, 2008, City Council Meeting were approved and the reading
waived on a motion made by Steve and seconded by
Shirley made
the motion and second was given by John authorizing a TIF incentive package for
Hundman Lumber (Le Roy Permabilt Facility) located at
Based on a
minimum investment of cost eligible expenses of $287,600, the City will
authorize a one-time lump sum payment, with a not to exceed cap of $93,860 or
33%. If the developer has less than
$287,600 in cost eligible expenses, the City will reimburse based on the rate of
33%.
The total
cap on this project is $93,860.
The entire
amount of reimbursement will be considered a 0% interest loan forgiven if the
facility is open and remains open as a going concern for five years (60 months).
The developer will be required to sign a promissory note to guarantee the
balance due will be repaid if the facility is sold or goes out of business for
any reason prior to the end of the fifth year.
In addition, the City will file a lien for the entire amount to ensure
that the property cannot be sold without the City of
This
agreement is subject to all legal requirements outlined in the City of
This
agreement will replace the existing local sales tax incentive agreement.
The developer waives all rights to any future reimbursement from the
existing local sales tax incentive agreement.
Roll call:
Dawn Hanafin-yes, Nancy Bentley-yes, Dave McClelland-yes, Dawn
Thompson-yes, John Haney-yes, Shirley Chancellor-yes, Steve Dean-yes, T. A.
Whitsitt-yes. Motion carried 8
yeas, 0 nays.
Motion was
made by John and seconded by Steve to approve a one-time $10,000 stipend to be
paid to Super 8 Motel for their signage and/or advertising costs.
Roll call: Dawn Hanafin-yes,
Nancy Bentley-yes, Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes,
Shirley Chancellor-yes, Steve Dean-yes, T. A. Whitsitt-yes.
Motion carried 8 yeas, 0 nays.
A Christmas
expense budget was provided to the council estimating expenses for holiday
parties and the annual gift certificates.
A motion was made by Steve and second was given by T. A. approving a
budget of up to $265.00 for the employee party to be held at city hall, up to
$3000.00 for the employee/officer party to be held at Jack’s Cafe, and $1,295.00
for annual gift certificates. Paul
and Agnes Wendland are to be added to the certificate list.
Roll call: Dawn Hanafin-yes,
Nancy Bentley-yes, Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes,
Shirley Chancellor-yes, Steve Dean-yes, T. A. Whitsitt-yes.
Motion carried 8 yeas, 0 nays.
Motion was
made by Dawn H. and seconded by Nancy to authorize the city to hire Lewis,
Yockey and Brown to pre-engineer the sewer extension for the 600 Block of West
Vine Street at a cost not to exceed $5,000.
Roll call: Dawn Hanafin-yes,
Nancy Bentley-yes, Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes,
Shirley Chancellor-yes, Steve Dean-yes, T. A. Whitsitt-yes.
Motion carried 8 yeas, 0 nays.
Listed
invoices in the total amount of $72,820.30 were approved for payment on a motion
made by Dave and second made by Steve.
Roll call: Dawn Hanafin-yes,
Nancy Bentley-yes, Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes,
Shirley Chancellor-yes, Steve Dean-yes, T. A. Whitsitt-yes.
Motion carried 8 yeas, 0 nays.
The council
members were provided with the figures for the proposed tax levy reflecting a 5%
increase. Staff was directed to
prepare the necessary ordinance for action at the next council meeting.
Motion was
made by Steve and second was given by Shirley to adjourn the regular session of
the city council at 8:21 P.M. Roll
call: Dawn Hanafin-yes, Nancy
Bentley-yes, Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes, Shirley
Chancellor-yes, Steve Dean-yes, T. A. Whitsitt-yes.
Motion carried 8 yeas, 0 nays.