May 5, 2008 MINUTES

MINUTES OF THE CITY COUNCIL MEETING HELD MAY 5, 2008

The meeting was called to order by Mayor Gary Koerner at 7:00 P.M. with all council members present at roll call. Staff members present were Steve Reynolds, Gordon Beck, Dave Jenkins, Scott Bryant, Jeff Clawson, Vicki Moreland and Katie Taylor.

Mayor Koerner appointed Steve Dean to fill the vacancy left by Butch Cook in Ward 3.

Motion was made by Dave and seconded by Shirley to approve the appointment of Steve Dean to fill the vacancy in Ward 3. Roll call: Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes, Shirley Chancellor-yes, T. A. Whitsitt-yes, Dawn Hanafin-yes, Nancy Bentley-yes. Motion carried 7 yeas, 0 nays.

Mayor Koerner asked for approval of the following Committee Appointments for fiscal year 2008-2009:

BUDGET & FINANCE COMMITTEE – DAVE MCCLELLAND, CHAIRMAN
John Haney, Dawn Hanafin, Shirley Chancellor

ECONOMIC & COMMUNITY

DEVELOPMENT COMMITTEE – JOHN HANEY, CHAIRMAN
Dawn Hanafin, Dave McClelland, T. A. Whitsitt

PERSONNEL COMMITTEE – SHIRLEY CHANCELLOR, CHAIRMAN
Dawn Thompson, Dave McClelland, Steve Dean

PUBLIC SAFETY COMMITTEE – NANCY BENTLEY, CHAIRMAN
John Haney, Shirley Chancellor, Dawn Thompson

PUBLIC WORKS COMMITTEE – DAWN HANAFIN, CHAIRMAN
T. A. Whitsitt, Nancy Bentley, Steve Dean

BUILDING & ZONING COMMITTEE – DAWN THOMPSON-CHAIRMAN
Steve Dean, Nancy Bentley, T. A. Whitsitt

SPECIAL PROJECTS COMMITTEE

All Council Members

Motion was made by Shirley and seconded by Dawn T. to approve the mayor’s committee appointments for fiscal year 2008-2009. Roll Call: Roll call: Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes, Shirley Chancellor-yes, T. A. Whitsitt-yes, Dawn Hanafin-yes, Nancy Bentley-yes. Motion carried 7 yeas, 0 nays.

Mayor Koerner made the following appointments:

Chief of Police………………………………………………………… Gordon Beck
Emergency Services Disaster Assistance Director…… Rodney Munster
Le Roy Pride Action Commission…………………………… Dave McClelland
                                                                             Dawn Thompson
Recreation Center Authority……………………………………T. A. Whitsitt
                                                                            Shirley Chancellor
Advisory to Public Works (Parks) committee………… Steve Dean
Mayor Pro Tem……………………..…………………………………Dave McClelland
Assistant Treasurer ………...............................Miranda Walker

Motion was made by Shirley, and second was given by T. A. to approve the appointment of Gordon Beck as Chief of Police. Roll call: Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes, Shirley Chancellor-yes, T. A. Whitsitt-yes, Dawn Hanafin-yes, Nancy Bentley-yes. Motion carried 7 yeas, 0 nays.

Motion was made by Dawn T, and second was given by Nancy to approve the appointment of Rodney Munster as ESDA Director. Roll call: Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes, Shirley Chancellor-yes, T. A. Whitsitt-yes, Dawn Hanafin-yes, Nancy Bentley-yes. Motion carried 7 yeas, 0 nays.

Motion was made by Dave, and second was given by T. A. to approve the appointment of Dave McClelland and Dawn Thompson as the representatives of the city to the Le Roy Pride Action Commission. Roll call: Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes, Shirley Chancellor-yes, T. A. Whitsitt-yes, Dawn Hanafin-yes, Nancy Bentley-yes. Motion carried 7 yeas, 0 nays.

Motion was made by Dawn T. and second was given by Dawn H. to approve the appointment of T. A. Whitsitt and Shirley Chancellor as city representatives to the Recreation Center Authority. Roll call: Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes, Shirley Chancellor-yes, T. A. Whitsitt-yes, Dawn Hanafin-yes, Nancy Bentley-yes. Motion carried 7 yeas, 0 nays.

Motion was made by Nancy and seconded by Shirley to approve the appointment of Steve Dean as Advisory to Public Works (Parks) Committee. Roll call: Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes, Shirley Chancellor-yes, T. A. Whitsitt-yes, Dawn Hanafin-yes, Nancy Bentley-yes. Motion carried 7 yeas, 0 nays.

Motion was made by Nancy and second was given by Shirley to approve the appointment of Dave McClelland as Mayor Pro Tem. Roll call: Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes, Shirley Chancellor-yes, T. A. Whitsitt-yes, Dawn Hanafin-yes, Nancy Bentley-yes. Motion carried 7 yeas, 0 nays.

Per the request of the treasurer, motion was made by Dawn T. and second was given by Shirley to approve the appointment of Miranda Walker as Assistant Treasurer. Roll call: Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes, Shirley Chancellor-yes, T. A. Whitsitt-yes, Dawn Hanafin-yes, Nancy Bentley-yes. Motion carried 7 yeas, 0 nays.

Perry Lewis, representing Lewis, Yockey and Brown Engineering addressed the Council regarding the 2008 MFT overlay program. The Public Works Committee, Steve Reynolds and Perry Lewis will arrange a meeting to discuss the overlay work.

Minutes of the City Council meeting held on April 21, 2008 were approved on a motion made by Shirley and seconded by Dawn H. Roll call: Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes, Shirley Chancellor-yes, T. A. Whitsitt-yes, Dawn Hanafin-yes, Nancy Bentley-yes. Motion carried 7 yeas, 0 nays.

Minutes of the City Council meeting held on April 28, 2008 were approved on a motion made by T. A. and seconded by Nancy. Roll call: Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes, Shirley Chancellor-yes, T. A. Whitsitt-yes, Dawn Hanafin-yes, Nancy Bentley-yes. Motion carried 7 yeas, 0 nays.

Scott Bryant reported that he had received permission from Lyle Umstattd to repair the sewer on the property owned by Lyle.

Dave Jenkins reported that the Holiday Inn Express will have its primary access off of East Street. Dave was also instructed by the council to ask for legal advice on the property at 202 Mockingbird Lane concerning the unfinished building and expired building permit. Dave reported on the condition of the buildings at 108 and 110 North Chestnut Street. He has completed his assessment of the building and the title search has been ordered.

Jeff stated that a newsletter would be coming out later in May. Also the tank removal at the former Sullivan Building, which was located at 113 & 115 East Center Street is scheduled to begin on May 16.

Motion was made by Dawn T, and second was given by T. A. to approve the purchase of a 2009 dump truck through Prairie-Archway International Trucks Inc. of Springfield, Illinois (the company that is handling the state contract), in the amount of $99,151.00. Roll call: Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes, Shirley Chancellor-yes, T. A. Whitsitt-yes, Dawn Hanafin-yes, Nancy Bentley-no. Motion carried 6 yeas, 1 nay.

Listed invoices in the amount of $250,506.57 were approved for payment on a motion made by Dave, and second was given by Shirley. Roll call: Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes, Shirley Chancellor-yes, T. A. Whitsitt-yes, Dawn Hanafin-yes, Nancy Bentley-yes. Motion carried 7 yeas, 0 nays.

Dawn H. left the meeting at 8:25 P.M.

The ground breaking ceremony for the Replex is scheduled for Saturday, May 10 at 1:00 P.M.

Mayor Koerner issued a proclamation in observance of May being motorcycle awareness month.

Motion was made by John, seconded by Dawn T. to enter executive session at 9:00 P.M. to discuss 5ILCS 120/2 (c) (1), Personnel and 5ILCS 120/2 (c) (2), Collective Bargaining and 5ILCS 120/2 (c) (11) Litigation. Roll call: Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes, Shirley Chancellor-yes, T. A. Whitsitt-yes, Dawn Hanafin-absent, Nancy Bentley-yes. Motion carried 6 yeas, 0 nays.

Motion was made by Dawn T. and second was given by Shirley to adjourn the executive session at 10:14 P.M. and return to regular session. Roll call: Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes, Shirley Chancellor-yes, T. A. Whitsitt-yes, Dawn Hanafin-absent, Nancy Bentley-yes. Motion carried 6 yeas, 0 nays.

Motion was made by Dawn T. and second was given by John to approve the hiring of William Morgan to fill the vacant position in the public works department, contingent upon successful completion of all pre employment requirements. Roll call: Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes, Shirley Chancellor-yes, T. A. Whitsitt-yes, Dawn Hanafin-absent, Nancy Bentley-yes. Motion carried 6 yeas, 0 nays.

Motion was made by Dawn T, second was given by John to adjourn the regular session of the city council at 10:17 P. M. Roll call: Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes, Shirley Chancellor-yes, T. A. Whitsitt-yes, Dawn Hanafin-absent, Nancy Bentley-yes. Motion carried 6 yeas, 0 nays.

Vicki Moreland
Deputy Clerk