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MINUTES OF THE COUNCIL MEETING
HELD ON NOVEMBER 5, 2007

The meeting was called to order by Mayor Gary Koerner at 7:03 P.M. with all council members present at roll call except T. A. Whitsitt.  Staff members present were Steve Reynolds, Dave Jenkins, Scott Bryant, Katie Miller, Jeff Clawson and Sue Marcum.

Members of the Le Roy Community Park District who were present for the joint meeting were Sam Gulley, Nick Sexton, Theresa Bailey, Stephanie Woolridge and Secretary,

Rita Vollmer.  Park Commissioner Justin Marcum was absent.

Minutes of the City Council meeting held on October 15, 2007 were approved on a motion made by Butch and seconded by Nancy.  Roll call:  John Haney-yes, Shirley Chancellor-yes, Dawn Hanafin-yes, Nancy Bentley-yes, Butch Cook-yes, Dave McClelland-yes, Dawn Thompson-yes.  Motion carried 7 yeas, 0 nays.

Minutes of the City Council Special Meeting held on October 17, 2007 were approved on a motion made by Dawn T. and seconded by Shirley.  Roll call:  John Haney-yes, Shirley Chancellor-yes, Dawn Hanafin-yes, Nancy Bentley-yes, Butch Cook-yes, Dave McClelland-yes, Dawn Thompson-yes.  Motion carried 7 yeas, 0 nays.

The listed invoices in the total amount of $179,353.02 were approved for payment on a motion made by Dave and seconded by Dawn T.  Roll call:  John Haney-yes, Shirley Chancellor-yes, Dawn Hanafin-yes, Nancy Bentley-yes, Butch Cook-yes, Dave McClelland-yes, Dawn Thompson-yes.  Motion carried 7 yeas, 0 nays.

 The bids received for construction of the Replex (Le Roy Recreation Center) were opened previous to the meeting at 6:30 P.M.  The joint meeting was held to discuss and/or take action on awarding the bid to the successful bidder.   Base bids for the Replex Project are as follows;; Leander $5,396,000, Roessler $5,932,000, Stelle $5,260,000, and P. J. Hoerr $5,240,000.  (A complete bid tabulation with alternate bids is an attachment to the minutes).

After discussion of the bids received, Theresa Bailey moved to award the contract for construction of “Replex” (The Le Roy Recreation Center) to P.J. Hoerr Construction the low responsive bidder with a base bid of $5,240,000 subject to staff, architectural and engineering review.  Stephanie Woolridge gave the second to Theresa’s motion.  Roll call:  Theresa Bailey-yes, Nick Sexton-no, Stephanie Woolridge-yes.  Motion carried 2 yeas, 1 nay.

Minutes of the meeting held 11/5/07 continued.

Dawn T. moved to award the contract for construction of “Replex” (The Le Roy Recreation Center) to P.J. Hoerr Construction the low responsive bidder with a base bid of $5,240,000 subject to staff, architectural and engineering review.  Shirley seconded the motion.  Roll call:  John Haney-yes, Shirley Chancellor-yes, Dawn Hanafin-yes, Nancy Bentley-yes, Butch Cook-no, Dave McClelland-no, Dawn Thompson-yes.  Motion carried 5 yeas, 2 nays.

Motion was made by Theresa and seconded by Nick to adjourn the joint meeting of the Le Roy Community Park District and the Le Roy City Council at 8:42 P.M.  Roll call:  Theresa Bailey-yes, Nick Sexton-yes, Stephanie Woolridge-yes.  Motion carried 3 yeas, 0 nays.

The city council continued its meeting.

Jeff announced that it was necessary to reschedule the December 3, 2007 City Council Meeting to be held on December 10, 2007 because of

Shirley made the motion and John gave the second to table the Felmley Dickerson agenda item concerning their final pay for the Water Treatment Plant.  Roll call:  John Haney-yes, Shirley Chancellor-yes, Dawn Hanafin-yes, Nancy Bentley-yes, Butch Cook-yes, Dave McClelland-yes, Dawn Thompson-yes.  Motion carried 7 yeas, 0 nays.

Shirley moved to allow up to $12,500 for each of 33 TIF development lots in phase IV of the Falcon Ridge Subdivision with a cap of $412,500 based on the following criteria:

1.      If the count of TIF lots is greater than 33, the council will cap the incentive at $412,500.

2.      If the count is less than 33, the council will cap the incentive at the number of TIF lots X $12,500 per lot.  In no case will the developers be entitled to more than $412,500.

3.      To qualify for reimbursement, the TIF lot must have an equalized assessed valuation of at least $50,000.  When the developers can provide documentation from the County that the lot has met the criteria, the incentive will be eligible for payment.

4.      The bike path must be formally agreed to as part of the TIF redevelopment agreement (RA).  The RA must be completed and signed by both parties prior to any fund distribution.

5.      The council requires that all terms of the pre-annexation agreement be followed.  A copy of the pre-annexation agreement will be included as an exhibit to the RA.

Minutes of the meeting held on 11/5/07 continued.

Second to the motion was given by Butch.  Roll call:  John Haney-yes, Shirley Chancellor-yes, Dawn Hanafin-yes, Nancy Bentley-yes, Butch Cook-yes, Dave McClelland-yes, Dawn Thompson-yes.  Motion carried 7 yeas, 0 nays.

Ordinance No. 07-11-01-90, An ordinance amending Title six (6) Chapter Three (3) Section one (1) Parking Prohibited on certain streets of the Municipal Code of the City of Le Roy, Illinois 2003 (as amended) was passed on a motion made by Dawn T. and seconded by Dawn H.  Roll call:  John Haney-yes, Shirley Chancellor-yes, Dawn Hanafin-yes, Nancy Bentley-yes, Butch Cook-yes, Dave McClelland-yes, Dawn Thompson-yes.  Motion carried 7 yeas, 0 nays.

 Motion was made by John and seconded by Butch to approve entering the AmerenIP Street Light Conversion program.  Roll call:  John Haney-yes, Shirley Chancellor-yes, Dawn Hanafin-yes, Nancy Bentley-yes, Butch Cook-yes, Dave McClelland-yes, Dawn Thompson-yes.  Motion carried 7 yeas, 0 nays.

Motion was made by John and seconded by Shirley to approve for the city to acquire a portion of the land currently owned by Love’s Travel Stop and Country Stores, Inc. located at the southeast area of their project site.  The city will be responsible for all the necessary preparations required for the execution of a quit claim deed with a purchase amount of $1.00.  Roll call:  John Haney-yes, Shirley Chancellor-yes, Dawn Hanafin-yes, Nancy Bentley-yes, Butch Cook-yes, Dave McClelland-yes, Dawn Thompson-yes.  Motion carried 7 yeas, 0 nays.

Motion was made by Butch and seconded by Shirley to approve the purchase of a used 1999 International roll-off recycle truck from the Town of Normal for the price of $39,000 contingent upon mechanical review by a qualified person.  Roll call:  John Haney-yes, Shirley Chancellor-yes, Dawn Hanafin-yes, Nancy Bentley-yes, Butch Cook-yes, Dave McClelland-yes, Dawn Thompson-yes.  Motion carried 7 yeas, 0 nays.

The Combined Sewer Overflow (CSO) Long Term Control Plan prepared for the city by Donohue & Associates was approved with revisions on the motion made by John and seconded by Nancy.  Roll call:  John Haney-yes, Shirley Chancellor-yes, Dawn Hanafin-yes, Nancy Bentley-yes, Butch Cook-yes, Dave McClelland-yes, Dawn Thompson-yes.  Motion carried 7 yeas, 0 nays.

The Intergovernmental Agreement with the Village of Colfax was approved on a motion made by Shirley and second was given by Dawn H.  Roll call:  John Haney-yes, Shirley Chancellor-yes, Dawn Hanafin-yes, Nancy Bentley-yes, Butch Cook-yes, Dave McClelland-yes, Dawn Thompson-yes.  Motion carried 7 yeas, 0 nays.

Minutes of the meeting held on 11/05/07 continued.

Motion was made to enter executive session at 10:32 P.M. to discuss 5 ILCS 120/2 (c) (1), Personnel, 5 ILCS 120/2 (c) (2), Collective Bargaining and 5 ILCS 120/2 (c) (11), Litigation.  Roll call:  John Haney-yes, Shirley Chancellor-yes, Dawn Hanafin-yes, Nancy Bentley-yes, Butch Cook-yes, Dave McClelland-yes, Dawn Thompson-yes.  Motion carried 7 yeas, 0 nays.

Motion was made by Butch and seconded by John to adjourn the executive session and return to regular session at 11:12 P.M.  Roll call:  John Haney-yes, Shirley Chancellor-yes, Dawn Hanafin-yes, Nancy Bentley-yes, Butch Cook-yes, Dave McClelland-yes, Dawn Thompson-yes.  Motion carried 7 yeas, 0 nays.

Motion was made by Dawn T. and seconded by John to adjourn the regular meeting of the city council at 11:13 P.M.  Roll call:  John Haney-yes, Shirley Chancellor-yes, Dawn Hanafin-yes, Nancy Bentley-yes, Butch Cook-yes, Dave McClelland-yes, Dawn Thompson-yes.  Motion carried 7 yeas, 0 nays.

Sue Marcum,