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MINUTES OF THE COUNCIL MEETING
HELD ON October 1, 2007

The meeting was called to order at 7:00 by Mayor Gary Koerner with all council members present at roll call.  Staff members present were Gordon Beck, Steve Reynolds, Scott Bryant, Vicki Moreland and Jeff Clawson. 

Minutes of the September 17, 2007 City Council Meeting were approved on a motion made by Dawn T. and second was given by Shirley.  Roll call:  Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes, Shirley Chancellor-yes, Butch Cook-yes, Dawn Hanafin-yes, T.A. Whitsitt-yes, Nancy Bentley-yes.  Motion carried 8 yeas, 0 nays.

Staff members reported on the following topics.

The Council received a memo from Steve Reynolds and one from Chief Beck outlining the city’s cost associated with the 2007 Fall Festival. 

A pre bid meeting for the Recreation center is scheduled for 2:00 p.m. on Wednesday, October 3 at City Hall.

Parkfest is scheduled for Sunday, October 14 from 1:00 p.m. to 7:00 p.m. with a rain date of Sunday, October 21.  Events are scheduled at Brickyard fields, Falcon Ridge Park and Lester C. Wilson Park.

Jeff Tate presented his estimate sheet of remodeling costs to be incurred at 200-202 E. Center Street asking to be considered for TIF reimbursement.  The Council will discuss this matter further before a recommendation is made.

A motion was made by Shirley, second by Butch to allow a lump sum payment of up to $100,000 in reimbursement for tax increment financing cost eligible expenses to Chris Shook, owner of the Rusty Hinge (Caterpillar Division).  The lump sum payment will be based on completion of the roof, three phase power, and road improvements, and the transition of the caterpillar painting operation from Normal to Le Roy. 

Total cap on this project is $100,000 of documented cost eligible expenses.  Maximum payment will not exceed $100,000 of the cost eligible expenses.

The entire amount of reimbursement will be considered a 0% interest loan forgiven if the facility is open and remains open as a going concern for five years (60 months). 

In addition, the City will file a lien for the entire amount to ensure that the property cannot be sold without the City of Le Roy receiving reimbursement for any balance due.

This agreement is subject to all legal requirements outlined in the City of Le Roy Tax Increment Financing Redevelopment Agreement, Cash Advance Agreement, Promissory Note, Liens and related support documentation.  Roll call:  Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes, Shirley Chancellor-yes, Butch Cook-yes, Dawn Hanafin-yes, T.A. Whitsitt-yes, Nancy Bentley-yes.  Motion carried 8 yeas, 0 nays.

Ordinance No. 07-10-01-90 , An  Ordinance Amending Title Six (6) Chapter Three (3) Section One (1):  Parking Prohibited On Certain Streets of the Municipal Code of the City of Le Roy, Illinois 2003 (as amended) on a motion made by John, second by Nancy.  Roll call:  John Haney-no, Shirley Chancellor-no, Butch Cook-no, Dawn Hanafin-yes, T.A. Whitsitt-no, Nancy Bentley-yes, Dave McClelland-no, Dawn Thompson-no.  Motion failed 2 yeas, 6 nays. 

Motion was made by John, second by Shirley, to table Ordinance No. 07-10-01-90 until the 1^st meeting in November.  Roll call:  Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes, Shirley Chancellor-yes, Butch Cook-yes, Dawn Hanafin-yes, T.A. Whitsitt-yes, Nancy Bentley-yes.  Motion carried 8 yeas, 0 nays.

Jeff presented a memo outlining sewer rate information comparing the City of Le Roy with cities of similar populations in regard to the Long Term Control Plan. The comparison showed our rates to be average in comparison with the other cities. 

Motion was made by Butch, second by Dawn Hanafin to approve the draft permit application by Patrick Engineering for the groundwater assessment plan and engineering agreement being performed at the landfill.  Roll call:  Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes, Shirley Chancellor-yes, Butch Cook-yes, Dawn Hanafin-yes, T.A. Whitsitt-yes, Nancy Bentley-yes.  Motion carried 8 yeas, 0 nays.

Listed invoices in the total amount of $84,077.88 were approved for payment on a motion made by Dave, second by Nancy.  Roll call:  Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes, Shirley Chancellor-yes, Butch Cook-yes, Dawn Hanafin-yes, T.A. Whitsitt-yes, Nancy Bentley-yes.  Motion carried 8 yeas, 0 nays.

Motion was made by Dave, and seconded by Dawn T. to adjourn the regular council meeting at 9:24 P.M.  Roll call:  Dave McClelland-yes, Dawn Thompson-yes, John Haney-yes, Shirley Chancellor-yes, Butch Cook-yes, Dawn Hanafin-yes, T.A. Whitsitt-yes, Nancy Bentley-yes.  Motion carried 8 yeas, 0 nays.

Vicki Moreland

Deputy Clerk