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MINUTES OF THE REGULAR COUNCIL MEETING
HELD MARCH 6, 2006
The meeting was called to order by Acting Mayor McClelland at
7:00 P.M. with all council members present except Gary Koerner. Staff members
present were Sue Marcum, Jeff Clawson, Steve Reynolds, Scott Bryant, Gordon
Beck, and City Attorney, Dave Stanczak.
Minutes of the council meeting held on February 20, 2006 were approved on a
motion made by Jerry, second was given by Butch. Roll call: John Haney-yes,
T. A. Whitsitt-yes, Jerry Henson-yes, Butch Cook-yes, Shirley Chancellor-yes,
Dawn Thompson-yes, Dave McClelland-yes. Motion carried 7 yeas, 0 nays.
Steve Rever representing the Plumbers and Pipefitter’s Union Local 99
gave the council a brief overview of their membership activities and local involvement.
Jeff attended Steve Dean’s birthday party which was a fund raiser for
parks. Donations in the amount of $1,300 were collected. He reported the stag
grant application had been submitted so the city could be considered for grant
money later this year. Jeff also stated the Fall Festival Association had filed
an agenda request and because of budget meetings he would suggest to set up
a committee meeting with them sometime in May.
Building Permit Reports for the months of December and January were submitted
to the council by Sue. Also provided to the council was the Annual Treasurer’s
Report for fiscal year 2004-2005. There had been delays in publishing this report
because the auditors only recently provided the necessary statement of condition.
Steve reported the installation of the new municipal building sign and lamp
posts was nearly complete.
Gordon will begin the hiring process for a new full time patrol officer the
week of March 13th.
Jerry reviewed the minutes of the Budget and Finance Committee Meeting held
on February 28, 2006.
Minutes of council meeting held 03/06/06 continued.
The Methodist Church had requested the city to assist financially with the environmental
study for the property referred to as the Jones Oil Property located at the
corner of Chestnut and Cherry. The study estimate of total costs is $8,400.
Motion was made by Jerry, second by T. A. to approve the city to pay for 50%
of the studies (Phase I and Phase II), up to a total cost of $4,200. Roll call:
John Haney-yes, T. A. Whitsitt-yes, Jerry Henson-yes, Butch Cook-yes, Shirley
Chancellor-yes, Dawn Thompson-yes, Dave McClelland-no. Motion carried 6 yeas,
1 nay.
Jeff reviewed all ordinances in reference to Le Roy Manor and TIF II. In his
opinion RFMS had missed the last two years of submittals and have therefore
waived any
right or claim to the funds. They could be considered in breach of contract.
Two years worth of funds are available for city use subject to cost eligibility.
Currently, the Nursing Home uses an average of 342,000 gallons of water per
month. This is equal to 3% of the total water used in Le Roy. TIF II has not
paid anything toward the construction of the new water treatment plant. Since
the nursing home is the only property in TIF II and they use 3% of the water
then 3% of the cost of constructing the water treatment plant should be paid
by TIF II. The total cost of the water treatment plant was $2,500,000 X 3%=$75,000.
Therefore, $75,000 of funds are eligible to be transferred from TIF II to the
Water Fund.
Using the same 3% calculation, TIF II should also absorb 3% of the cost of the
north water tower painting project. The project cost $175,000 X 3%=$5,250. Therefore,
$5,250 of funds are eligible to be transferred from TIF II to the Water Fund.
The landfill project has a cost associated with the entire project of $1,000,000.
The Nursing Home has a responsibility to pay 7.5% of landfill closure costs.
$1,000,000 X 7.5%=$75,000. Therefore $75,000 of funds are eligible to be transferred
from TIF II to the Refuse Fund.
Motion was made by John, second was given by Jerry to approve the transfer of
$75,000 from TIF II to the Water Fund for cost eligibility of 3% of the new
water treatment plant; approve the transfer of $5,250 from TIF II to the Water
Fund for cost eligibility of 3% of the painting of the north water tower; and
approve the transfer of $75,000 from TIF II to the Refuse Fund for cost eligibility
of 7.5% of the landfill closure costs. Roll call: John Haney-yes, T. A. Whitsitt-yes,
Jerry Henson-yes, Butch Cook-yes, Shirley Chancellor-yes, Dawn Thompson-yes,
Dave McClelland-yes. Motion carried 7 yeas, 0 nays.
Minutes of council meeting held 03/06/06 continued.
Ordinance No. 06-03-01-90, An ordinance vacating portions of
a platted but unimproved and unopened street located between lots 3,4,5,6,7
and 8 on the westerly, northerly and easterly sides of the street right-of-way
and lots 11 and 12 on the southerly side of the street right-of-way in Demma
Industrial Park, Le Roy, McLean County, Illinois passed on a motion made by
Jerry, second given by Dawn. Roll call: John Haney-yes, T. A. Whitsitt-yes,
Jerry Henson-yes, Butch Cook-yes, Shirley Chancellor-yes, Dawn Thompson-yes,
Dave McClelland-yes. Motion carried 7 yeas, 0 nays.
Motion was made by Butch, second by Shirley to replace paragraph (d) in Article
D-3, Personnel Policy Manual, with paragraph (d) below:
(d) Employees who retire will be entitled to receive pay for all accrued vacation and personal leave. The accumulated sick leave will be applied towards service credit with the Illinois Municipal Retirement Fund.
Roll call: John Haney-yes, T. A. Whitsitt-yes, Jerry Henson-yes,
Butch Cook-yes, Shirley Chancellor-yes, Dawn Thompson-yes, Dave McClelland-yes.
Motion carried 7 yeas, 0 nays.
Listed invoices in the total amount of $44,656.64 were approved for payment
on a motion made by Jerry, second was given by T. A. Roll call: John Haney-yes,
T. A. Whitsitt-yes, Jerry Henson-yes, Butch Cook-yes, Shirley Chancellor-yes,
Dawn Thompson-yes, Dave McClelland-yes. Motion carried 7 yeas, 0 nays.
Mr. Frautschi, owner of 104 E. Center, where Fricker Auction House is located
requested the city to provide financial assistance to repair the sewer. Motion
was made by Butch, seconded by Dawn to pay 50% up to a cap of $3,075 from TIF
I Fund to assist with the sewer repair. Roll call: John Haney-no, T. A. Whitsitt-yes,
Jerry Henson-no, Butch Cook-yes, Shirley Chancellor-yes, Dawn Thompson-yes,
Dave McClelland-no. Motion carried 4 yeas, 3 nays.
Motion was made by John, second by Shirley to enter executive session at 8:20
P.M. to discuss 5 ILCS 120/2 (c) (1), Personnel. Roll call: John Haney-yes,
T. A. Whitsitt-yes, Jerry Henson-yes, Butch Cook-yes, Shirley Chancellor-yes,
Dawn Thompson-yes, Dave McClelland-yes. Motion carried 7 yeas, 0 nays.
Council members agreed to adjourn the executive session and returned to regular
session at 9:16 P.M.
Minutes of the council meeting held 03/06/06 continued.
Motion was made by Dawn, second was given by John to adjourn the regular council
meeting at 9:18 P.M. Roll call: John Haney-yes, T. A. Whitsitt-yes, Jerry Henson-yes,
Butch Cook-yes, Shirley Chancellor-yes, Dawn Thompson-yes, Dave McClelland-yes.
Motion carried 7 yeas, 0 nays.
Sue Marcum,
City Clerk