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MINUTES OF THE REGULAR COUNCIL MEETING
HELD FEBRUARY 21, 2005
The meeting was called to order by Mayor Robert Rice at 7:00 P.M. with all council members present at roll call except Gary Koerner. Staff members present were Steve Reynolds, Ralph Jungles, Jeff Clawson and Sue Marcum.
Minutes of the February 7, 2005 Council Meeting were approved on a motion made by Jerry, second by Butch. Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Butch made the motion to waive City of Le Roy City Code 1-9-1 Contracts and Purchases, Bidding Procedures which states that all public improvements when the expense exceeds the sum of $10,000 shall be let to the lowest responsible bidder following the criteria outlined in 1-9-1 subsections A-F.
The motion to waive the bidding requirement is based on the need to acquire a used one ton truck for the street department per our specifications available from Hutch’s Motor Company. The motion was seconded by Dave. Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Motion was made by John, second by T. A. to approve the city to enter a lease purchase agreement with Busey Bank for the purchase of the 2004 one ton truck available from Hutch’s Motor Company with the purchase/lease price not to exceed $1,500.00 per month for a 24 month period. Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Jerry moved to allow $25,000 in Tax Increment Financing Funds to apply toward acquisition and renovation of the property located at 301 S. Chestnut Street. This $25,000 will be based on an initial investment in acquisition and renovation costs of at least $100,000 by the owner/developer.
This $25,000 will complete the contract with Hutch’s Motor Company and will replace the initial proposal. The company will not be eligible for any future TIF reimbursements for the initial property acquisition and renovation or any improvements made through 2005.
Minutes of meeting held 02/21/05 continued.
The owner/developer for this project is Greg Hutchcraft (Hutch’s Motor Company).
The total cap for this project is $25,000. The second to this motion was made by Dawn. Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes,
T. A. Whitsitt-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas,
0 nays.
Dawn reviewed the Personnel Committee Minutes of the meeting held February 17, 2005.
The Mayor and Council received a memo from Jeff Clawson which contained the results of the bid opening for the three year mowing contract held on Thursday, February 17th, 2005 at 2:00 P.M. (a copy of this memo is an attachment to the February 21, 2005 City Council Meeting minutes).
Motion was made by Butch to re-advertise for mowing bids in the Le Roy Journal and The Pantagraph. Butch rescinded his motion.
Motion was made by Theresa, second by T. A. to reject the three year bid for mowing submitted by Kelley Lawn Care and Landscaping, Inc. Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Motion was made by Butch, second by Theresa to re-advertise for mowing bids in the
Le Roy Journal and The Pantagraph. Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Motion was made by Theresa, second by Jerry to approve the engineering services of Farnsworth Group in the amount of $6,290 for the design of specifications for the painting of the (north) water tower. Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
The listed invoices in the total amount of $45,477.74 were approved for payment on a motion made by Jerry, second by Butch. Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
The Mayor and Council had received a letter of resignation from the Le Roy Zoning Board of Appeals from Duane West. The Mayor appointed Wes Rafferty to fill the vacancy on the Le Roy Zoning Board of Appeals.
Minutes of the meeting held 02/21/05 continued.
Motion was made by Dave, second by John to approve the Mayor’s appointment of Wes Rafferty as replacement of Duane West to the Zoning Board. Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Motion was made by Dawn, second by Butch to adjourn the council meeting at 8:07 P.M. Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Sue Marcum,
City Clerk