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MINUTES OF THE REGULAR COUNCIL MEETING
HELD SEPTEMBER 7, 2004
The meeting was called to order by Mayor Robert Rice at 7:00 P.M. with all council
members present at roll call except Gary Koerner. Staff members
present were Ralph Jungles, Steve Reynolds, Jeff Clawson and Sue Marcum.
The minutes of the August 26, 2004 Council Meeting were approved on a motion
made by Jerry, second by Butch. Roll call: John Haney-yes, Dave
McClelland-yes, Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Theresa
O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Jeff reported the Illinois Department of Labor had recently sent written reports
on the inspections made at city buildings on August 13, 2004. The city
received a letter from Felmley-Dickerson requesting an extension to complete
their contract at the water treatment plant. A reply letter was sent allowing
one additional week for completion of contract. Illinois Department of
Transportation sent a letter to the city outlining the resurfacing of the roadway
from I-74 to US 136 which is scheduled for bidding on September 17, 2004.
The work may begin in the fall of 2004, but final completion will not occur
until the summer of 2005.
Jerry reported on the Budget and Finance Committee Meeting held August 24, 2004.
Motion was made by Dave, second by John to allow up to $6,000 in Tax Increment
Financing funds for the purpose of acquiring and renovating the property located
at 208 E.Center Street. This $6,000 will be based on an initial investment
in renovation and acquisition costs of at least $40,000 by the developer.
If the renovation costs are less than $40,000, the City will reduce its allocation
to maintain a not to exceed percentage of 15%. Payments will be distributed
as follows:
Roll call: John Haney-yes, Dave McClelland-yes,
Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Theresa O’Hare-yes,
Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Motion was made by John, second by Dawn to approve the negotiated settlement
of $1,500 to John and Chrislynn Schraufnagel in order to meet the city’s
obligations outlined in Ordinance No. 754. Roll call: John Haney-yes,
Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Theresa
O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Staff had prepared a new sewer extension agreement allowing homeowners to pay
for sanitary sewer service installation by financing a portion of this expense
with the city subject to terms and conditions outlined on the application form
(copy attached to the minutes). Motion was made by Butch, second by Theresa
to approve the Application and Agreement for Sewerage Service. Roll call:
John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, T. A.
Whitsitt-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried
7 yeas, 0 nays.
Listed invoices in the total amount of $156,357.23 were approved for payment
on a motion made by Jerry, second by T. A. Roll call: John Haney-yes,
Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Theresa
O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Motion was made by Butch, second by John to enter executive session at 7:55
P.M. to discuss 5 ILCS 120/2 (c) (1), Personnel, and 5 ILCS 120/2 (c) (11),
Litigation. Roll call: John Haney-yes, Dave McClelland-yes, Butch
Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Theresa O’Hare-yes, Dawn
Thompson-yes. Motion carried 7 yeas, 0 nays.
Gary Koerner was seated at 8:09 P.M.
Motion was made by Dawn, second by Theresa to adjourn the executive session
at 9:45 P.M. and return to regular session. Roll call: John Haney-yes,
Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Gary
Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried
8 yeas, 0 nays.
Motion was made by Dawn, second by Butch to adjourn the regular council meeting
at 9:58 P.M. Roll call: John Haney-yes, Dave McClelland-yes, Butch
Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Gary Koerner-yes, Theresa O’Hare-yes,
Dawn Thompson-yes. Motion carried 8 yeas, 0 nays.
Sue Marcum,
City Clerk