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MINUTES OF THE REGULAR COUNCIL MEETING
HELD AUGUST 16, 2004
 
The meeting was called to order by Mayor Robert Rice at 7:00 P.M. with all council members present at roll call.  Staff members present were Steve Reynolds, Ralph Jungles, Jeff Clawson, Kevin Kahoun, Scott Bryant, and Sue Marcum.  City Attorney, Dave Stanczak was present.
 
Minutes of the July 19, 2004 City Council Meeting were approved on a motion made by Jerry, second by Dawn.  Roll call:  John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes.  Motion carried 8 yeas, 0 nays.
 
The building permit report for July had been distributed to the council members.  Kevin reported on the Zoning Hearing held August 5th, 2004.  Jack Dodson was present at the council meeting seeking approval for his variance request. 
 
Motion was made by Dave, second by T. A. accepting the minutes of the Zoning Board of Appeals for their August 5th hearing, and waiving the reading of the minutes.  Roll call:  John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes.  Motion carried 8 yeas, 0 nays.
 
Motion was made by John, second by Gary to approve ORDINANCE NO. 04-08-01-51, An ordinance approving a variation in accessory building maximum square footage of the Municipal Code, Le Roy, Illinois, 2003, Title 10, Zoning, (J. Dodson) contingent upon the location of the building would not encroach upon any city right-of-way.  Roll call:  John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes.  Motion carried 8 yeas, 0 nays.
 
The following bids were received for the Warren & Lynn Street Sanitary Sewer Replacement Project:

• George Gildner, Inc.             $70,229.00
• Hoerr Construction               $89,174.00
• Stark Excavating, Inc.          $63,839.00
• Engineer’s Estimate             $35,407.00

Minutes of the 08/16/04 meeting continued.
 
The following bids were received for the Chestnut Street Manhole Replacement Project:

• George Gildner, Inc              $9,500.00
• Hoerr Construction               $9,400.00
• Stark Excavating, Inc           $5,490.00
• Engineer’s Estimate             $3,500.00

Motion was made by Dave, second by Theresa to reject all bids for the Warren and Lynn Street Sanitary Sewer Replacement Project and the Chestnut Street Manhole Project.  Roll call:  John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes.  Motion carried 8 yeas, 0 nays.
 
Motion was made by Gary, second by Dawn to approve the grant of a water line easement to the City of Le Roy from the First United Methodist Church.  Roll call:  John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes.  Motion carried 8 yeas, 0 nays.
 
Listed invoices in the amount of $242,796.00 were approved for payment on a motion made by Gary, second by John.  Roll call:  John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes.  Motion carried 8 yeas, 0 nays.
 
Motion was made by Butch, second by Dawn to approve the TIF proposal for the amount of $21,774.83 with Hanafin Enterprises for the construction and expansion of their building to accommodate the NAPA business.  Roll call:  John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes.  Motion carried 8 yeas, 0 nays.
 
Patrick Engineering presented maps which showed the dumping boundaries of the landfill area and the existing soil cover thickness.  Several areas at the landfill site needed more soil cover.  The possibility of  grading a water detention area on site to recover some of the needed soil was discussed.
 
Motion was made by Dawn, second by Theresa to enter executive session at 9:14 P.M. to discuss 5 ILCS 120/2 (c) (1), personnel and 5 ILCS 120/2 (c) (11), litigation.  Roll call:  John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes.  Motion carried 8 yeas, 0 nays.
 
Motion was made by Butch, second by Theresa to adjourn the executive session and return to regular session at 9:52 P.M.  Roll call:  John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes.  Motion carried 8 yeas, 0 nays.
 
 
Minutes of the 08/16/04 meeting continued.
 
Motion was made by Dawn, second by Butch to approve the payment of the city’s portion of the settlement of the Jeremy Baumann case.  Roll call:  John Haney-no, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes.  Motion carried 7 yeas, 1 nay.
 
Motion was made by Dawn, second by Dave to adjourn the regular council meeting at 9:58 P.M.  Roll call:  John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes.  Motion carried 8 yeas, 0 nays.
 
Sue Marcum,
City Clerk

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