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MINUTES OF THE SPECIAL COUNCIL MEETING
HELD APRIL 27, 2004
The meeting was called to order by Mayor Robert Rice at 7:36 P.M. with all council
members present except Theresa O’Hare at roll call. Staff members
present were Ralph Jungles, Steve Reynolds, Scott Bryant, Kevin Kahoun, Sue
Marcum and Jeff Clawson.
A sign in sheet was provided for the public in attendance.
Minutes of the regular council meeting held April 5, 2004 were approved on a
motion made by Jerry, second by Butch. Roll call: Dave McClelland-yes,
Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Gary Koerner-yes, Dawn
Thompson-yes, John Haney-yes. Motion carried 7 yeas, 0 nays.
Perry Lewis asked the council to authorize the Mayor to sign two IEPA Permits
for water main extension at the intersection of Center and East Street, and
the extension at S. Mill Street for the High School.
Motion was made by Dave, second by Gary to authorize the Mayor to sign the necessary
IEPA Permits as requested by Perry Lewis. Roll call: Dave McClelland-yes,
Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Gary Koerner-yes, Dawn
Thompson-yes, John Haney-yes. Motion carried 7 yeas, 0 nays.
Motion was made by Butch, second by T. A. to give approval for Scott Bryant
to order the products needed to begin the sludge reduction program at the Wastewater
Treatment Plant. Roll call: Dave McClelland-yes, Butch Cook-yes,
Jerry Henson-yes, T. A. Whitsitt-yes, Gary Koerner-yes, Dawn Thompson-yes, John
Haney-yes. Motion carried 7 yeas, 0 nays.
Jeff reported an application for recycling grant monies through McLean County
had been submitted.
Kevin submitted the building permit report for the month of March, 2004.
Gary read the minutes of the Budget and Finance Committee held April 13, 2004.
Motion was made by Gary, second by John to approve the Listing of Budget Adjustments
for the Fiscal year of 2003-2004. Roll call: Dave McClelland-yes,
Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Gary Koerner-yes, Dawn
Thompson-yes, John Haney-yes. Motion carried 7 yeas, 0 nays.
Minutes of the council meeting held 04/27/04 continued
Motion was made by Butch, second by John to approve the creation of a new fund
called the Enterprise Capital Replacement Fund, Fund 03. The amount
of $10,000 was transferred from the water, sewer and refuse funds respectively
to create the beginning balance of $30,000. Roll call: Dave McClelland-yes,
Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Gary Koerner-yes, Dawn
Thompson-yes, John Haney-yes. Motion carried 7 yeas, 0 nays.
Motion to table the Business License Ordinances listed on the agenda was made
by Gary, second by Jerry. Roll call: Dave McClelland-yes,
Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Gary Koerner-yes, Dawn
Thompson-yes, John Haney-yes. Motion carried 7 yeas, 0 nays.
Motion was made by Dawn, second by Butch to approve the Annual Budget for the
Fiscal Year 2004-2005. Roll call: Dave McClelland-yes, Butch Cook-yes,
Jerry Henson-yes, T. A. Whitsitt-yes, Gary Koerner-yes, Dawn Thompson-yes, John
Haney-yes. Motion carried 7 yeas, 0 nays.
Motion was made by Dave, second by Butch to approve the arrangement with Henning,
Strouse, Jordan & Stephens to perform the annual audit, and to reformat
the financial statements to comply with GASB 34 requirements. The cost
of the audit will not exceed $14,700. Roll call: Dave McClelland-yes,
Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Gary Koerner-yes, Dawn
Thompson-yes, John Haney-yes. Motion carried 7 yeas, 0 nays.
Mark Bardwell requested a 25% reimbursement of the purchase price of his building
based on the TIF 1 agreement with the city. Mr. Bardwell reported the
purchase price to be $58,000 but he has not provided the proper documentation
to the city. Motion was made by Butch, second by John to approve the Bardwell
request provided he delivers the proper documentation, payment would be based
on 25% of purchase price with a not to exceed amount of $15,000. Mr. Bardwell
must sign a release agreement stating the city is not responsible for any other
reimbursement of expenses for his project located at
121 E. Center Street. Roll call: Dave McClelland-no, Butch Cook-yes,
Jerry Henson-yes, T. A. Whitsitt-yes, Gary Koerner-no, Dawn Thompson-yes, John
Haney-yes. Motion carried 5 yeas, 2 nays.
Motion was made by Dave, second by Dawn to table the liquor license issue for
Summer Fest sponsored by the Chamber. Roll call: Dave McClelland-yes,
Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Gary Koerner-yes, Dawn
Thompson-yes, John Haney-yes. Motion carried 7 yeas, 0 nays.
Listed invoices in the total amount of $1,082,858.43 were approved for payment
on a motion made by Gary, second by Dawn. Roll call: Dave McClelland-yes,
Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Gary Koerner-yes, Dawn
Thompson-yes, John Haney-yes. Motion carried 7 yeas, 0 nays.
Minutes of the meeting held 04/27/04 continued
Local Access Channel policy was briefly discussed and council members were in
agreement to allow only Le Roy businesses and organizations to advertise on
the channel.
Motion was made by Butch, second by Gary to enter executive session at 9:16
P.M. to discuss pending litigation, 5 ILCS 120/2 (c) 11. Roll call:
Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Gary
Koerner-yes, Dawn Thompson-yes, John Haney-yes. Motion carried 7 yeas,
0 nays.
Motion was made by Butch, second by John to adjourn the executive session and
return to regular session at 9:45 P.M. Roll call: Dave McClelland-yes,
Butch Cook-yes, Jerry Henson-yes, T. A. Whitsitt-yes, Gary Koerner-yes, Dawn
Thompson-yes, John Haney-yes. Motion carried 7 yeas, 0 nays.
Motion was made by Dawn, second by Butch to adjourn the special council meeting
at 9:51 P.M. Roll call: Dave McClelland-yes, Butch Cook-yes, Jerry
Henson-yes, T. A. Whitsitt-yes, Gary Koerner-yes, Dawn Thompson-yes, John Haney-yes.
Motion carried 7 yeas, 0 nays.
Sue Marcum,
City Clerk