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MINUTES OF THE REGULAR COUNCIL MEETING
HELD MARCH 15, 2004
The council meeting was called to order by Mayor Bob Rice at 7:00 P.M. with
all council members present at roll call except John Haney. Staff members
present were Jeff Clawson, Sue Marcum, Scott Bryant, Kevin Kahoun and Perry
Mayer.
Minutes of the March 1, 2004 City Council Meeting were approved on a motion
made by Jerry, second by Butch. Roll call: Dave McClelland-yes,
Butch Cook-yes, Jerry Henson-yes, Chad Farischon-yes, Gary Koerner-yes, Theresa
O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Sue Bandy with the University of Illinois Extension attended the council meeting
to present the council with the City of Le Roy Strategic Plan. Motion
was made by Jerry, second by Dawn to accept the strategic plan and to give thanks
to the U of I Extension and everyone involved in the development of this plan.
Roll call: Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, Chad
Farischon-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes.
Motion carried 7 yeas, 0 nays.
Kevin asked the council to consider adoption of the 2003 International Building
Codes. We are currently using the 2000 codes. The council agreed
they would be in favor of this adoption. Kevin will research the cost
to transition from the 2000 IBC to the 2003 IBC.
Dave read the minutes of the March 1, 2004 Economic & Community Development
Committee Meeting.
Motion was made by Dave, second by Gary to allow up to $36,000 in Tax Increment
Financing funds for the purpose of acquiring and renovating the property located
at 201 East Center Street. This $36,000 will be based on an initial investment
in renovation & acquisition costs of at least $235,000 by the developer.
If the renovation costs are less than $235,000, the City will reduce its allocation
to maintain a not to exceed percentage of 16%. Roll call: Dave McClelland-yes,
Butch Cook-yes, Jerry Henson-yes, Chad Farischon-yes, Gary Koerner-yes, Theresa
O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Payments will be distributed as follows:
$12,000 or 5.3% of the initial investment immediately (On or about March 1,
2004)
$12,000 or 5.3% of the initial investment 1 year after opening (On or about
March 1, 2005)
Minutes of the council meeting held 03/15/04 continued
$12,000 or 5.4% of the initial investment 2 years after opening (On or about
March 1, 2006)
The redevelopment agreement will be entered into with Empire Capital based on
an initial investment in the project by Bobby Kline and Lisa Merida. The
final benefit will be distributed to Bobby Kline and Lisa Merida after providing
documentation showing they have met all cost eligible criteria.
Motion was made by Dave, second by Gary to move to allow up to $16,784.50 in
Tax Increment Financing funds for the purpose of renovating the property located
at 400 S. Chestnut Street. This $16,784.50 (50%) will be based on an initial
estimated investment in renovation costs of at least $33,569.00 by developer.
Rollcall: Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, Chad
Farischon-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes.
Motion carried 7 yeas, 0 nays.
The $16,784.50 (cap) is considered a not-to-exceed amount. If the total
project cost is less than $33,569, the distribution will be based on 50% of
the actual costs.
The distribution will be considered a 0% loan forgiven if the storefront remains
viable for one year. For each month the storefront is left empty after
the initial distribution, the city will require reimbursement of 1/12 of the
total paid to the developer. With each $12,000 distribution, the year
period will start over.
In addition, the TIF distribution will not be paid until the storefront has
been filled with a viable business.
Jerry read the minutes of the Street and Property Committee Meeting held March
3, 2004.
Ordinance No. 04-03-02-90, An ordinance pursuant to Title Six,
Chapter Three, Section Three of the municipal code of Le Roy, Illinois, 2003,
parking spaces for handicapped persons was passed with direction to include
the handicapped space by the Legion and funeral home on a motion made by Jerry,
second by Butch. Roll call: Dave McClelland-yes, Butch Cook-yes,
Jerry Henson-yes, Chad Farischon-yes, Gary Koerner-yes, Theresa O’Hare-yes,
Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Motion was made by Jerry, second by Dawn to accept the Zoning Minutes of the
hearing held March 4, 2004 and to waive the reading. Roll call:
Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, Chad Farischon-yes, Gary
Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried
7 yeas, 0 nays.
Minutes of the council meeting held 03/15/04 continued
Ordinance No. 04-03-03-51, An ordinance approving a variation
in front yard setbacks of the Municipal Code, Le Roy, Illinois, 2003, Title
10, Zoning (Hanafin/True Value) was passed on a motion made by Jerry, second
by Dawn. Roll call: Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes,
Chad Farischon-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes.
Motion carried 7 yeas, 0 nays.
Minutes of the Personnel Committee Meeting held March 8, 2004 were read by Dawn.
Minutes of the Utility Committee Meeting on March 8th which had to be rescheduled
for March 15th due to lack of a quorum were read by Theresa.
Listed invoices in the total amount of $38,521.90 were approved for payment
on a motion made by Gary, second by Chad. Roll call: Dave McClelland-yes,
Butch Cook-yes, Jerry Henson-yes, Chad Farischon-yes, Gary Koerner-yes, Theresa
O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
The design of the City of Le Roy billboard sign is complete. The cost
of the sign is to be approximately $12,000.00. The downtown organization
is paying $500, LPAC is paying $1,500, Chamber is paying $4,000. Motion
was made by Jerry, second by Dawn to approve paying up to $6,500 for the city’s
share in the cost of the billboard sign. Roll call: Dave McClelland-yes,
Butch Cook-yes, Jerry Henson-yes, Chad Farischon-yes, Gary Koerner-yes, Theresa
O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Motion was made by Dave, second by Butch to approve the payment of $150 for
the annual dues for the Mayor’s Association. Roll call: Dave
McClelland-yes, Butch Cook-yes, Jerry Henson-yes, Chad Farischon-yes, Gary Koerner-yes,
Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0
nays.
Motion was made by Jerry, second by Butch to approve the purchase of fish for
the restocking of Howard Virgin Timber Park, not to exceed $1,000. Roll
call: Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, Chad Farischon-yes,
Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion
carried 7 yeas, 0 nays.
Motion was made by Dawn, second by Theresa to adjourn the council meeting at
7:59 P.M. Roll call: Dave McClelland-yes, Butch Cook-yes, Jerry
Henson-yes, Chad Farischon-yes, Gary Koerner-yes, Theresa O’Hare-yes,
Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Sue Marcum,
City Clerk