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MINUTES OF THE REGULAR COUNCIL MEETING
HELD JANUARY 5, 2004
The council meeting was called to order at 7:00 P.M. with all council members
present at roll call. Staff members present were Brian Taylor, Steve Reynolds,
Sue Marcum and Jeff Clawson.
The minutes of the council meeting held December 15, 2003 were approved on a
motion made by Jerry, second by Dawn. Roll call: John Haney-yes,
Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, Chad Farischon-yes, Gary
Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried
8 yeas, 0 nays.
Jeff told the council he had rescheduled the all day planning retreat for council
members to Saturday, January 31st . The employees would meet on January
29th and 30th .
Dave McClelland read the minutes of the Economic & Community Development
Committee Meeting held December 22, 2003.
Dave moved to allow up to $30,000 in Tax Increment Financing funds for the purpose
of acquiring and renovating the property located at 122 E. Center Street.
This $30,000 will be based on an initial investment in acquisition and renovation
costs of at least $99,100 by the developer.
If the acquisition and renovation costs are less than $99,100, the city will
reimburse based on a rate of 30% of the project costs not to exceed $30,000.
This distribution will be paid when the renovation is complete and the storefront
is open.
The distribution will be considered a 0% loan forgiven if the storefront remains
viable for two and one-half years. For each month a storefront is left
empty after the initial distribution, the City will require reimbursement of
1/30 of the total paid to the developer.
In addition, the City will calculate on an annual basis and reimburse 50% of
all property taxes and sales taxes paid by Rusty Hinge until an additional $30,000
has been paid or until October 31, 2007.
The total cap for this project is $60,000. Gary Koerner second the motion
made by Dave. Roll call: John Haney-yes, Dave McClelland-yes, Butch
Cook-yes, Jerry Henson-yes, Chad Farischon-yes, Gary Koerner-yes, Theresa O’Hare-yes,
Dawn Thompson-yes. Motion carried 8 yeas, 0 nays.
Minutes of the council meeting held 01/05/04 continued
Dave made a motion to allow up to $40,000 in Tax Increment Financing funds for
the purpose of renovating the property located at 407 Bicentennial Drive.
This $40,000 will be based on an initial investment in renovation costs of at
least $91,000 by the developer. The funds will be distributed on an annual
basis at the rate of 50% of the total property taxes paid by the Rusty Hinge.
This reimbursement will continue until the expiration of the TIF District on
October 31, 2007. The motion was seconded by Butch. Roll call:
John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, Chad
Farischon-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes.
Motion carried 8 yeas, 0 nays.
Dave moved to allow up to $30,000 in Tax Increment Financing funds for the purpose
of acquiring and renovating the property located at 207 E. Center Street.
This $30,000 will be based on an initial investment in acquisition and renovation
costs of at least $112,000 by the developer.
If the acquisition and renovation costs are less than $112,000, the city will
reimburse based on a rate of 27% of the project costs not to exceed $30,000.
This distribution will be paid when the renovation is complete and the storefront
is open.
The distribution will be considered a 0% loan forgiven if the storefront remains
viable for two and one-half years. For each month a storefront is left
empty after the initial distribution, the City will require reimbursement of
1/30 of the total paid to the developer.
In addition, the City will calculate on an annual basis and reimburse 50% of
all property taxes and sales taxes paid by Designs Within until an additional
$20,000 has been paid or until October 31, 2007.
The total cap for this project is $50,000. Second to the motion was made
by Dawn. Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes,
Jerry Henson-yes, Chad Farischon-yes, Gary Koerner-yes, Theresa O’Hare-yes,
Dawn Thompson-yes. Motion carried 8 yeas, 0 nays.
Motion was made by Butch, second by John to accept the base bid of $4,691 from
IDEAL Environmental to remove the asbestos at the Community Building, 201 S.
East Street. Roll call: John Haney-yes, Dave McClelland-yes, Butch
Cook-yes, Jerry Henson-yes, Chad Farischon-yes, Gary Koerner-yes, Theresa O’Hare-yes,
Dawn Thompson-yes. Motion carried 8 yeas, 0 nays.
Minutes of the council meeting held 01/05/04 continued
Resolution Number 04-01-01-90, Resolution for Maintenance of
Streets and Highways for the calendar year of 2004 was approved on a motion
made by Jerry, second by Butch. Roll call: John Haney-yes, Dave
McClelland-yes, Butch Cook-yes, Jerry Henson-yes, Chad Farischon-yes, Gary Koerner-yes,
Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 8 yeas, 0
nays.
The council had received two proposals for the groundwater monitoring at the
landfill. Lewis, Yockey and Brown submitted a proposal for $45,800.00
and Patrick Engineering submitted a proposal for $52,700. Motion was made
by Theresa, seconded by Butch to accept the bid of Patrick Engineering.
Roll call: John Haney-yes, Dave McClelland-no, Butch Cook-yes, Jerry Henson-yes,
Chad Farischon-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes.
Motion carried 7 yeas, 1 nay.
Listed invoices in the total amount of $210,809.71 were approved for payment
on the motion made by Gary, second by Chad. Roll call: John Haney-yes,
Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, Chad Farischon-yes, Gary
Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried
8 yeas, 0 nays.
Theresa expected to have three city logo designs ready for the council’s
consideration at the January 19th meeting.
Motion was made by Dawn, second by Jerry to enter execution session at 8:31
P.M. to discuss 5 ILCS 120/2 (c) (1), Personnel (the hiring of a police chief),
and 5 ILCS 120/2 (c) (11), Litigation.
Butch Cook excused himself from the meeting at 10:00 P.M.
Motion was made by Dawn, second by John to adjourn the execution session at
10:12 P.M. and return to regular session. Roll call: John Haney-yes,
Dave McClelland-yes, Jerry Henson-yes, Chad Farischon-yes, Gary Koerner-yes,
Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0
nays.
Motion was made by Dave, second by John to adjourn the regular council meeting
at 10:14 P.M. Roll call: John Haney-yes, Dave McClelland-yes, Jerry
Henson-yes, Chad Farischon-yes, Gary Koerner-yes, Theresa O’Hare-yes,
Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Sue Marcum,
City Clerk