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MINUTES OF THE REGULAR COUNCIL MEETING
HELD OCTOBER 6, 2003
The meeting was called to order by Dave McClelland, Mayor Pro
Tem, at 7:00 P.M. with all the council members except Bob Rice present at roll
call. Staff member present were Steve Reynolds, Scott Bryant, Scott Shumaker,
Jeff Clawson, Sue Marcum and City Attorney, Dave Stanczak.
Minutes of the September 15, 2003 Council Meeting were approved on a motion
made by Dawn Thompson, second by John Haney. Roll call: John Haney-yes,
Butch Cook-yes, Jerry Henson-yes, Chad Farischon-yes, Gary Koerner-yes, Theresa
O’Hare-yes, Dawn Thompson-yes, Dave McClelland-yes. Motion carried
8 yeas, 0 nays.
Jeff supplied the council with copies of the letter sent to the IEPA and a copy
of the required topographic map of the landfill which had been completed by
Richard Scott of Lewis, Yockey and Brown. Jeff also reported that the
closing of the Princess Theater property had taken place and the new owners
had began renovations.
Scott Bryant informed the council that Tim Imig passed his Class IV Sewer License
Testing on September 26, 2003.
Motion was made by John, second by Jerry to approve the issuance of a check
to Busey Bank in the amount of $11,884.19 to pay the balance plus interest of
the LEAS loan and to issue a check to LEAS for the amount of $615.81 for the
first part of the City’s approved contribution. The second part
of the contribution would be the reimbursement of outside training costs until
a cap of $12,500 had been reached, provided the appropriate documentation is
given. Roll call: John Haney-yes, Butch Cook-yes, Jerry Henson-yes,
Chad Farischon-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-abstain,
Dave McClelland-yes. Motion carried 7 yeas, 0 nays, 1 abstain.
Resolution No. 03-10-01-80, Resolution for participation in
State of Illinois Federal Surplus Property Program was passed on a motion made
Chad, second by Dawn. Roll call: John Haney-yes, Butch Cook-yes,
Jerry Henson-yes, Chad Farischon-yes, Gary Koerner-yes, Theresa O’Hare-yes,
Dawn Thompson-yes, Dave McClelland-yes. Motion carried 8 yeas, 0 nays.
The council received a memo from Jeff regarding the need to replace the bucket
truck which is no longer operational. Jeff recommended the council consider
giving him purchase authority to acquire a used bucket truck for a cost not
to exceed $25,000.
Minutes of the meeting held 10/06/03 continued
Motion was made by Jerry, second by Butch to table the matter of giving purchase
authority for the purchase of a bucket truck. Roll call: John Haney-yes,
Butch Cook-yes, Jerry Henson-yes, Chad Farischon-yes, Gary Koerner-yes, Theresa
O’Hare-yes, Dawn Thompson-yes, Dave McClelland-yes. Motion carried
8 yeas, 0 nays.
Two bids for refuse pickup were received and opened on Thursday, October 2nd.
American Disposal was the low bidder coming in $70,219.08 less for the three
year contract than the bid received from Area Disposal. Bid results are
attached to minutes. Motion was made by Butch, second by Theresa to approve
the three year contract bid from American Disposal subject to the terms of the
bid specifications. Roll call: John Haney-yes, Butch Cook-yes, Jerry
Henson-yes, Chad Farischon-yes, Gary Koerner-yes, Theresa O’Hare-yes,
Dawn Thompson-yes, Dave McClelland-yes. Motion carried 8 yeas, 0 nays.
Due to the need for further discussion of refuse rates, council member John
Haney made a motion to table the Garbage and Refuse Ordinance, second to motion
was made by Dawn. Roll call: John Haney-yes, Butch Cook-yes, Jerry
Henson-yes, Chad Farischon-yes, Gary Koerner-yes, Theresa O’Hare-yes,
Dawn Thompson-yes, Dave McClelland-yes. Motion carried 8 yeas, 0 nays.
Motion was made by Butch, second by Jerry to authorize the purchase of a Kioti
tractor for $26,005.60 from Le Roy Farm and Lawn to be financed over 36 month
at 0 %. Roll call: John Haney-yes, Butch Cook-yes, Jerry Henson-yes,
Chad Farischon-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes,
Dave McClelland-yes. Motion carried 8 yeas, 0 nays.
Listed invoices in the total amount of $141,699.44 were approved for payment
on a motion made by Gary, second by John. Roll call: John Haney-yes,
Butch Cook-yes, Jerry Henson-yes, Chad Farischon-yes, Gary Koerner-yes, Theresa
O’Hare-yes, Dawn Thompson-yes, Dave McClelland-yes. Motion carried
8 yeas, 0 nays.
Motion was made by Theresa, second by Gary to enter executive session at 8:25
P.M. for the purpose of review of executive minutes 5 ILCS 120/2 (c) (1), and
to discuss litigation, 5 ILCS 120/2 (c) (11). Roll call: John Haney-yes,
Butch Cook-yes, Jerry Henson-yes, Chad Farischon-yes, Gary Koerner-yes, Theresa
O’Hare-yes, Dawn Thompson-yes, Dave McClelland-yes. Motion carried
8 yeas, 0 nays.
Motion was made by Gary, second by Dawn to adjourn the executive session at
11:00 P.M. and return to regular session. Roll call: John Haney-yes,
Jerry Henson-yes, Chad Farischon-yes, Gary Koerner-yes, Theresa O’Hare-yes,
Dawn Thompson-yes, Dave McClelland-yes. Motion carried 7 yeas, 0 nays.
Butch Cook left the meeting at 10:00 P.M.
Minutes of the meeting held 10/06/03 continued
Motion was made by Gary, second by Dawn to adjourn the regular council meeting
at 11:07 P.M. Roll call: John Haney-yes, Jerry Henson-yes, Chad
Farischon-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes,
Dave McClelland-yes. Motion carried 7 yeas, 0 nays.
Sue Marcum,
City Clerk