MINUTES OF THE REGULAR COUNCIL MEETING
HELD JULY 21, 2003
The meeting was called to order by Mayor Robert Rice at 7:00 P.M. with all council members present at roll call except Chad Farischon. Staff members present were Steve Reynolds, Scott Bryant, Scott Shumaker, Jeff Clawson and Sue Marcum.
Minutes of the July 7, 2003 Council Meeting were approved on a motion made by Dave, second by John. Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Jeff brought the council up to date on the damage caused by lightning. The phone system and the equipment for the local access channel had suffered damage and were not operating all day. Phones had been fixed but the local access channel would not operate correctly until a different computer could be connected and reprogrammed.
Motion to open the public hearing at 7:15 P.M. for the purpose of receiving public comments on the proposal to sell bonds in the amount of up to $2,000,000 for the purpose of financing the acquisition, construction and installation of a 1 million gallon per day memcor microfiltration water treatment plant and a 250,000 gallon clear well with related facilities and improvements was made by Butch, second by John. Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Mayor Rice asked if there were any comments to be made by public in attendance (public attendance sheet attached to minutes). No comments were made.
Motion was made by Jerry, second by Butch to close the public hearing at 7:17 P.M. Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Ordinance No. 03-07-01-10, An ordinance authorizing and providing for the issuance of waterworks revenue bonds, Series 2003, of the City of Le Roy, McLean County, Illinois, for the purpose of defraying the cost of acquiring, constructing, improving and extending its waterworks system, prescribing the details of such bonds and providing for the collection, segregation and distribution of the revenues of the waterworks system of the City of Le Roy, Illinois was passed subject to the City Attorney’s legal review by motion made by Gary, second by Dawn. Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Minutes of meeting held July 21, 2003 continued.
Motion was made by Gary, second by Dave to table the approval of the plans for Crumbaugh 6th Addition until Lewis, Yockey and Brown could provide the revised plans with the requested changes. Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Motion was made by Dave, second by Jerry to allow up to $23,750 in Tax Increment Financing Funds for the purpose of renovating the property located at 121 East Center Street. This $23,750 will be based on an initial estimated investment in acquisition and renovation cost of at least $90,000 by the developer (Bardwell). Increments are not to exceed 25% of total costs. The distribution will be considered a zero% loan forgiven if the storefront remains occupied with a viable operating business for three years. For each month a storefront is left empty after the initial distribution, the City will require reimbursement of 1/36 of the total paid to the developer. In addition, the TIF distribution will not be paid until the storefront has been filled with a viable business. Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Motion was made by Dave, second by Jerry to allow up to $44,000 in Tax Increment Financing Funds for the purpose of renovating the property located at 123 East Center Street. This $44,000 will be based on an initial estimated investment in acquisition and renovation cost of at least $150,000 by the developer (Bardwell). Increments are not to exceed 25% of total costs. The distribution will be considered a zero% loan forgiven if the storefront remains occupied with a viable operating business for three years. For each month a storefront is left empty after the initial distribution, the City will require reimbursement of 1/36 of the total paid to the developer. In addition, the TIF distribution will not be paid until the storefront has been filled with a viable business. Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
RESOLUTION NO. 03-07-01-60, A Resolution approving and authorizing the execution and delivery of an intergovernmental agreement for the employment of a code compliance officer was passed on a motion made by Gary, second by Dawn. Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Motion was made by Gary, second by Theresa to approve the Intergovernmental Agreement between the City of Le Roy and the City of El Paso Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Minutes of the meeting held July 21, 2003 continued.
Motion was made by Gary, second by Butch to approve the Job Description for the Code Compliance Officer. Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Motion was made by John, second by Theresa to authorize staff to advertise to accept applications for the position of code compliance officer. This will be a full-time position shared with the City of El Paso. The finalists will be selected by the Administrators of El Paso and Le Roy. The final candidate will be selected from the list of finalists by the joint committee of the two communities. Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Motion was made by Dawn, second by John to authorize staff to advertise to accept applications for the position of patrol officer. This full-time position will be hired under the COPS grant program. The COPS program will cover the following costs:
Year 1 75% of wages and benefits
Year 2 60% of wages and benefits
Year 3 35% of wages and benefits
Year 4 0 % (100% City Funded)
Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Motion was made by Jerry, second by Dawn to formally close the Community Building at 201 S. East Street until decisions could be made on the future of this building. Prior commitments would be honored but no new reservations are to be made. Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Motion was made by Jerry, second by Dave to set a hearing at 7:15 P.M. on August 4, 2003 to receive public comments and input on the Community Center. Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
The memo from Rick Scott concerning the EPA’s request for a topographic map of the landfill was discussed. Motion was made by Theresa, second by John to authorize staff to arrange for a meeting with the EPA to discuss the landfill situation and to table the engineer’s agreement until after the proposed meeting with the EPA. Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Minutes of the meeting held July 21, 2003 continued.
Invoices in the total amount of $38,608.52 were approved for payment on the motion made by Gary, second by John. Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Motion was made to adjourn the council meeting at 8:35 P.M. by Butch Cook, second was made by Dawn. Roll call: John Haney-yes, Dave McClelland-yes, Butch Cook-yes, Jerry Henson-yes, Gary Koerner-yes, Theresa O’Hare-yes, Dawn Thompson-yes. Motion carried 7 yeas, 0 nays.
Sue Marcum,
City Clerk